As a company we have worked with Wilds for many years but only took on their bookkeeping services recently.
Overall Wilds provide the following services:
- Monthly processing and payment of payroll
- Weekly onsite bookkeeping
- Monthly Management Accounts
- Quarterly projections
These services are completed in a timely manner and in a format required to adhere to head office standards for returning the information. It means that I am confident that everything is being done properly and efficiently and it fits in to our organisation as any other department would.
Wilds maintain all the regulatory updates so that the accountancy function has become one that I don’t need to worry about, regular planned updates are all that is needed.
If Head Office visit, Wilds are always available to come onsite to meet with them.
The payroll team at Wilds usually request the salary information earlier in the month so they have time to process the salaries and upload the information to bankline. Along with the salaries they also upload the PAYE figure payable to HMRC ready for me to authorise the payments in a timely manner. These payments are then authorised by me after reviewing the figures uploaded.
Linda works onsite and become part of the team and is effectively seen that way by our customers and suppliers. She has worked hard on trying to improve our system and look at how it fits with the other departments. If she is ever absent Wilds have cover for her so the work can just carry on as normal.
Once a week Linda comes to the office to complete the weekly task of entering the invoices and updating the bank on our bespoke software. Follow up with Suppliers/Customers for overdue payments/queried invoices is also completed.
She also has access to online banking for Sefar to set up any necessary payments on behalf of Sefar. This includes processing Payment Runs using the system, and being able to upload a report to the bank which gives the bulk payments that are due to be made to all supplies in GBP, Euro and USD. Each currency is paid using that currency bank account.
Before the payment run is complete and authorised by myself, I sit down with Wilds to discuss the payments that are due to be made, in case of any discrepancies with invoices or any further invoices that need to be added in, all of the suppliers are paid in a timely manner and we can continue having a good working relationship with our suppliers.
The bank, wages, debtors and creditors are also reconciled and the vat return prepared with the EU sales list to be submitted.
Management Accounts and Quarterly Projections
Towards the beginning of each month a Senior Manager from Wilds attends our office to complete the management accounts for the prior month. This includes a full reporting pack that is prepared in the UK format and in head office requirements. A meeting is held between Wilds and myself to discuss various aspects of the business, including detailed explanations of any variances within the reports. This all happens before the final reports are submitted to head office so then I have sufficient information to inform them of said variances. The whole process is completed within a ten day turnaround of the month end.
In addition to the above we sit down quarterly to discuss and update the annual budges/forecasts, so I know exactly where we are heading, these reports are also submitted to the group and ensures we meet HMRC requirements in respect of the quarterly corporation tax payments.
As the management accounts are completed on a monthly basis preparing the year end accounts is a process made much easier, as all of the information is supplied, checked and discussed on a monthly basis. This process ensures I receive the audit and final year end accounts within a very short time frame, which I ready for authorisation and submission.
Within 10 days of the year end the accounts have been put together and ready for independent members of the Wilds audit team to come onsite to complete an audit for Sefar.
The audit is completed in the space of a week, year end meeting held, at which point the final audited accounts and the group reporting pack is available.
Around September time each year, I sit down with the Wilds tax team to discuss different options and scenarios to ensure we comply and receive the best tax position for ourselves.
Together with the monthly review, any changes in legislation relevant to us are communicated.
In case the above was not enough, I know they are only a phone call away and are always happy to help. Overall, I am very happy with the services that Wilds provide and the support and knowledge I have access to are invaluable.